How i9everywhere Audit Service Works
I-9 & E-Verify Auditing Services
When it comes to complying with federal regulations, properly completing and maintaining Form I-9 is crucial for every U.S. employer. Our i9everywhere and E-Verify Manager platforms are designed to streamline your I-9 process, correct past errors, and ensure perfect compliance going forward. Below is an overview of how our auditing process works and why it’s important for your organization.
Why Perform an I-9 Audit?
- Regulatory Compliance: Avoid costly fines by keeping your I-9 forms up to date and error-free.
- Employee Verification Accuracy: Ensure you’re meeting all U.S. Citizenship and Immigration Services (USCIS) guidelines, including E-Verify requirements (if applicable).
- Proper Document Retention: Comply with the federal 3/1 rule—retain I-9s for three years after the date of hire or one year after termination, whichever is later
Our Recommended First Step
1
Pull a Roster
- Gather a list of all current employees as well as terminated employees still under the 3/1 rule.
- This ensures you have a complete view of who needs an active I-9 form on file.
2
Collect All Paper or Digital Files
- Locate every existing I-9 record (paper or digital) that falls under the required retention window.
- Send these files to our team for a thorough review.
3
Launch i9everywhere & E-Verify Manager
- We’ll activate our services so that all future hires are processed perfectly.
- This helps prevent recurring mistakes and simplifies your long-term compliance.
How the Audit Works
1
Review & Document
- Our experts examine each I-9 form for accuracy, completeness, and compliance with USCIS guidelines.
- Any errors or missing data are documented for correction if legally permissible.
2
Corrections & Remediation
- For current employees, we’ll issue corrective I-9s if needed.
- For past employees still under the retention requirement, we’ll note any missing or erroneous forms.
- We only perform corrections that are allowed by law—ensuring full compliance.
3
Auto-Archiving
- Our platform automatically archives or deletes I-9s on the exact date they are eligible for removal.
- This ensures you keep only the records you need, for the legally required timeframe.
Benefits of Using Our Services
- Complete Compliance We handle all aspects of I-9 and E-Verify compliance, ensuring you meet federal guidelines every step of the way.
- Accurate Record-Keeping We provide a digital record of each I-9 file, making it easy to retrieve exactly what an auditor requests—no more, no less.
- Fast Turnaround Government audits typically allow just 3 business days to produce all records. Our system can instantly generate the required documentation, saving you from frantic searches.
- Simplified Future Hiring Once we correct your historical I-9s, all future hires are processed through i9everywhere with zero missing data or errors.
Ready to ensure your I-9 and E-Verify compliance?
1
Contact Us to schedule an initial consultation
2
Compile your employee roster (current & terminated under the 3/1 rule) plus any existing I-9 forms.
3
Send them our way, and we’ll handle the rest!
If you have questions or want more details on how our I-9 & E-Verify Auditing Services can help your organization, please reach out. We’re here to make compliance simple, efficient, and worry-free.
